Officials descriptions

Event Division

Butler

Butler help the Hosts and/or Hostesses of the Guild in organizing most of the events. Together hosts and/or hostesses for form Event commitee which is better known by it’s Finnish abbreviation Sisis. The committee usually consists of about a dozen people.

Butlers usually do the same things as the Hosts and/or Hostesses. The main difference is the responsibility that is carried by the Host-Hostess pair. The planning and logistics is mainly taken care by the Hosts and/or Hostesses, but the pair usually is happy to get any help available.

Among other things, butlers act as cooks and waiters/waitresses at almost every sitsit and help out with other basic stuff. As a butler, you get to see how it all gets done, from the set up to the cleaning after the afterparty. Year as a butler is an excellent opportunity to take a sneak peak to the “backstage” of parties. You’ll also learn many useful skills like cooking and waiting service skills. After all, being a butler is all about having fun – the best party is in the kitchen.

Songmaster

The songmaster is in charge of all songleaders and songleader novices of the Guild. He/she makes sure that there is always enough people leading the singing at the Guild’s parties. At the same time, the songmaster supports and, if need be, provides constructive feedback to their underlings, and makes sure that the Guild’s freshmen accumulate enough singing skills during their first year.

The other important part of the Songmaster is representing the guild in AYY’s committee for all Songmasters, Lukkaritoimikunta, Lutku. Lukkaritoimikunta is in charge of every guild’s Songleaders’ joint-seminars, the singing in some of the larger Polytechnical parties, and the through-singing of the traditional Red (songbook).

Songleader

Songleaders are the upholders of Teekkari singing culture in the Guild. They make sure there’s enough singing at the Guild’s parties, prepare the song sheets, and on their part make sure that each party stays on schedule, and the mood stays on the roof all through the night! Besides Sitsit, the songleaders are also working during the Guild’s annual ball, and they organize the traditional singing sauna for freshmen each autumn before the academic year’s first Sitsit.

Songleaders should have an audible voice, some level of singing ability and preferably above average knowledge of Teekkari songs – although the last one can be developed during the songleader year by leveraging the experience of older songleaders. Wit and ability to think on ones feet are also assets when coming up with funny jokes and one-liners, since there will be loads of requests for singing during the parties, and these occasions must always be setup by the songleaders. Songleader is a great post for those wishing to develop their presentation skills in front of large, but really well-wishing audiences.

Songleaders never have to lead the singing alone, and most often there are three or four songleaders at each party. It is expected that each songleader will attend at least two Sitsit during the year, where they will lead the singing together with other songleaders present.

Songleader novices

Songleader novices are the little helpers of songleaders when it comes to leading the singing. What this actually means depends on each novice’s motivation and interests. In some cases songleader novices can take as much role during parties as full-fledged song leaders, but it’s also possible that novices only lead one or two songs with pre-prepared jokes at each party.

Songleader novice’s post is made for those who want to develop, and learn new songs and jokes for the future Sitsit and songleading duties to come. Novices are not required to lead the singing in any set number of Sitsit during the year, so applying for this post is quite pressure-free. However, novices should attend at least one Sitsit each year together with the Guild’s other songleaders and songleader novices.

DJ

DJ is responsible for the music played at the Guild’s events. Most of the work focuses on the afterparties of a Sitsit. There are not too strict rules for the execution, and actual record spinning or mixing skills are not requirements. The most important attribute is the willingness to provide the Guild members’ ears with better music. Sometimes the DJ gets to be more creative and choose more special pieces for playing, but often they also have to listen to their audience, and just stick with playing basic pop music. Compiling playlists is often enough, but in larger parties it is desirable to hold live performances. There will be plenty of opportunities for taking stage during the numerous Sitsit and the annual balls.

N coordinator

N coordinator takes care of the Guild members who are on their Nth year of studies by planning events for them such as Karaoke nights and Sitsit.

The Grand Master of the Order of Malts

The Grand Master will be chosen from amongst the Order’s esteemed knights annually. The Grand Master is nominated as a guild official for acting as the communication link between the Guild and the Order.

Fusion coordinators

Would you like to arrange an unforgettable party for over a hundred guild members and other invited guests? Would you be interested in being part of selecting either the theme, venue or food and drinks of the greatest party of the year? If you said yes, Fusion coordinator is a role just for you

Fusion coordinator get to plan and create the greatest and the most beautiful physicist party. Fusion coordinators are responsible of everything, including transportation, foods, drinks, program and timetables – and most importantly, the budget. Earlier experience in event planning and organizational skills helps but are not necessary.

Fusion coordinators are selected during summer or at latest in beginning of fall semester, so that the chosen ones will have enough time to plan and arrange the Fusion according to the Fusion guideline, i.e. preferably on Saturday, as close to Albert Einstein’s birthday (14.3) as possible.

Welfare Division

Apprentice of Leisure

Apprentices of Leisure volunteer in the committee of leisure (Hottis), headed by the Master of Leisure. Hottis organizes the Guild’s relaxation and well-being events, such as relaxation saunas, movie and game nights, and smaller Guild room activities.

Hottis’ events don’t follow any formula that is set in stone, and each year’s committee gets to do their own thing and organize their own-looking events. Besides organizing events, as an Apprentice of Leisure you’ll also get to take part in the planning and brain-storming of these same events. Hottis collaborates with the Guild’s Sports and Culture coordinators, and thus all Apprentices of Leisure also have the chance to take a more sporty or cultural emphasis on their post. Apprentices of Leisure also help the Guild room committee when needed.

Guildroom coordinator

Guild room coordinator leads the Guild room committee, that is, calls the committee’s meetings and keeps the lines of communication open between the committee, the Master of Leisure, and the board.of the Guild. The Guild room coordinator works closely with the school’s personnel in charge of the premises with regards to all items concerning the Guild room.

As a Guild room coordinator, you’ll get to influence how the Guild room evolves. The room is in heavy use, so it needs constant maintenance and care. The Guild room coordinator is also in charge of new furniture purchases. Also, the coordinator must make sure that the shared rules for using the room are up to date using their own judgement.

Guild room novice

Guild room novices are responsible for developing the Guild room’s furniture, coziness and functionality, as well as the room’s supply of coffee, tea, and snacks. There’s always something to be done at the Guild room, which makes the Guild room novice post suitable for those who like to spend ample amounts of time there. The room can be developed in many ways, and thus there is a need for a wide variety of skills in the Guild room committee. Whether you’re interested in the digital solutions, interior design, or just evolving the snack cabinet’s offering, the Guild room novice is the post for you!

Sports coordinator

Sports coordinators make sure that the other guild members won’t get stuck in their tracks. Besides coordinating sports events and excursions, sports coordinators take part in the activities of the Sports committee (LTMK), which brings together all the Sports coordinators of different guilds and associations.

Sports coordinators’ main responsibility is gathering guild members for the different football and floor ball games, and organizing fun try-outs of new sports according to their own interests and imagination.

Kohellus coordinator

Kohellus (direct translation: Hassle) coordinator leads the Guild’s sports teams. Based on the guild members’ wishes, Kohellus coordinator allocates the available funds between different sports, decides which sports leagues the Guilds teams will be part of, and what kinds of playing sessions will be organized. Kohellus coordinator signs the team up for the league, and is responsible for communicating the coming games to guild members.

Culture coordinator

The main focus in the Culture coordinators’ post is organizing cultural events. Again, there are no strict guidelines, but most often the Guild’s cultural excursions have been focused towards museums, opera, Musiikkitalo, and interesting plays. Culture coordinators’ main job is to provide other guild members with numerous differing cultural treats. In addition they take part in Hottis’ other activities as much as they see fit.

ManManMan

ManManMan is in charge of all running things concerning ManMan, such as booking training sessions, performances, schedules, budget, music and choreography, ManManMan is not alone with his/her tasks, but he/she carries most of the responsibility. Last but not least, ManManMan should strive towards creating positive atmosphere both to the training sessions as well as performances. ManMan is THE place to have fun!

ManManMan is typically chosen from amongst the dance group, which you can join by contacting the current ManManMan!

FiilisTeam

FiilisTeam is a committee founded in 2019 to enhance wellfare and wellbeing related issues in the guild. FiilisTeam plan their agenda each year, which makes it easy to affect the thing that you are mot interested. FiilisTeam chooses a chair for itself , which keeps in contact with the board

Information Division

Editor-in-chief of Kvantti

The editor-in-chief carries the most responsibility related to the Guild’s magazine, Kvantti. The chief gathers Kvantti’s reporters to plan each magazine’s theme and what kind of pieces will be written and published. The chief is in charge of the schedule and has to make sure that every piece gets written in time, which can be facilitated by organizing joint-sessions for writing and designing the next number’s layout. Also, the editor-in-chief manages that the magazine gets printed and sent to the designated addresses. The chief also has Kvantti’s websites under their maintenance.

The post might sound daunting, but an enthusiastic spirit and the ability to get other’s inspired carries a long way. Maintaining a good spirit amongst the reporters and people taking care of the magazine’s layout is important, as the better the reporters get along, the more and better pieces will get written to the magazine. The editor-in-chief’s post takes quite a bit of time, and they are sometimes required to put a little pressure on the reporters, so that the pieces get made on time. Last but not least, the editor-in-chief may take part in the activities of PääTMK, the committee for every guild magazines editors-in-chief.

Reporter of Kvantti

Reporters of Kvantti plan and realize each magazine together with their editor-in-chief. Together, they decide how often will they meet to write and design articles. Reporters can also write their pieces independently, and their voices carry a lot of weight when deciding what kind of items will be printed – not everything is in the editor-in-chiefs hands! The willingness and skill to write are desirable attributes for reporters, but the ability to collaborate with the rest of the people behind Kvantti, and wild ideas are equally important! Some reporters can also dedicate themselves for developing Kvantti’s websites, and writing online articles.

Besides writers, the magazine need skillful layout designers and artists, so if you can handle any software for doing so or you are interested in learning to do so, Kvantti is the right place for you!

AD

The Art director (AD) can let the his/her artsiness fly, as they get to design posters for the Guild’s upcoming events and other graphics based on the Guild’s needs. The art director’s job description contains multiple aspects, and it can include for instance helping with the guild magazine Kvantti’s layout, or planning the visual outlook of the annual ball. This post is the perfect way of getting your design printed to paper and visible for all of the world to see!

Photographer

Photographers collect the Guild’s memories through photography. Photographers are mostly needed in the Guild’s larger events in order for those to be preserved in the pages of history. They are also responsible for developing and updating of the Guild’s photo gallery, and making sure that there is always enough visual records available from the larger events. The gallery can be found here.

Archivist

The archivist is responsible for the Guild’s archives, located at Otaranta. The archive houses for instance the Guild’s old annual reports, letters, and other artifacts which have been deemed suitable for archiving.  In the role of archivist it helps to have some experience of the history of the guild, which easens the selection of material to be archived. Yet, the excitement is the key in this role to…

Social Media Influencer

Social Media Influencer is in charge of the Guild’s presence in its chosen social media platforms, such as Instagram and Facebook. The person holding this post has a lot of influence over how the Guild of Physics is seen around campus, amongst companies, and potential future applicants of the Engineering Physics and Mathematics study programme. The Guild’s Instagram feed’s updating is amongst the most important tasks, as well as reminding event organizers to take pictures, so that these along with the event’s atmosphere can be shared for all to see and feel.

Photoshop master

Photoshop master helps guilds photographers to maintain the gallery, and especially in image processing. This role is made for you if you wish to maintain the quality of photos in guild posts and advertisements. Photoshop master gets to work with everyone, which makes it easy to affect the things that interest you the most.

Senior Web Advisor

Senior Web Advisors are the most knowledgeable of the Guild’s many IT specialists. They lead the Tech Support team, and there can be one or two people in this post. Those chosen for this post are expected to have some level of experience in maintaining web-based applications, and they are required to be able to fix whatever problems the Guild’s registration platform, forum channel Fiirumi, and the Guild’s websites might face within a reasonable time frame. Senior Web Advisor takes care of the Guild’s Otax server and the applications residing in Digital Ocean. Besides maintenance, Senior Web Advisor have the chance to renew and develop the Guild’s IT infrastructure to a direction they see fit together with the Tech Support in their team.

Senior Web Advisor represents the guild in AUS’s Digi Commitee that is a committee for all ADP and ADP infrastructure responsibles

Tech support

Tech Supports are the software developers of the Guild. The post doesn’t require any previous experience in programming or the platform’s the Guild is using, and is an excellent guild official post for those who wish to learn more, and make living easier for the other guild members. Senior Web Advisors coordinate Tech Supports’ actions, such as the Guild’s computers’ maintenance, developing the existing Telegram bots and web-based applications, or small-scale electronics tinkering at the guild room. You can take as much responsibility as you wish and have the time for in this post.

Foreign Relations Division

Guild contact person of TEK

The trade union coordinator is responsible for maintaining and developing collaboration between the guild and TEK (Tekniikan Akateemiset – Academic Engineers and Architects in Finland), which is a trade union for engineering graduates. TEK offers its members several services, such as magazines and guides, work-related counselling, and career, recruitment and internationalization opportunities. Additionally, members of TEK also enjoy a wide insurance coverage.

Traditionally the post includes promoting TEK and its services, preparing statements and staying in contact with TEK. However, you are rather free to come up with your own projects, which TEK is often willing to support both financially and otherwise. Recruiting guild members to join TEK, however, is not part of the job.

To be a guild contact person requires no special skills, other than excited attitude. TEK organizes a training for the new coordinators and also offers a wide variety of fun activities from bowling to beach volley. The role doesn’t take much time as the main responsibilities are limited to holding a couple of marketing speeches in selected events.

Alumni coordinator

Physics Alumni of Aalto University is an association for the graduated physicists. The association arranges interesting physicist-minded event to its members. Collaboration of the guild and the alumni is naturally important as current guild members are soon to be alumni members.

Alumni coordinator represents the guild either in the board or as an official, keeping discussion on-going and bringing valuable student insights to alumni. Alumni coordinator is a role for all guild members interested in developing and arranging collaborative events with the alumni. Role as an alumni coordinator is also a great chance to network with already graduated physicists.

Mr. Worldwide

After ones year in the board, Master of Foreign Relations continues another six months as (arisen) Mr. Worldwide.

Corporate Relations Division

Corporate Relations Team member

Corporate Relations team is the group responsible of the Corporate relations of the Guild of Physics. The corporate relations have grown and gotten more diverse in the course of last few years, which means that the Corporate Relations Team member is the best place to see all the diverse companies that are willing to collaborate with the guild.

Corporate Relations Team members work with the Master of Corporate Relations to contact new companies and to maintain and develop existing cooperations. Corporate Relations Team members help to arrange excursions and other career events. Moreover the Team members help to plan and sell other kinds of deals to companies, e.g. visibility in career mails or social media. Corporate Relations Team members get also an opportunity to participate planning long or semi-long excursion with the Master of Excursions.

Maintaining and creating new corporate relations require energy, fresh ideas and bravery to try. Corporate Relations Team is excellent choice for career-oriented guild members who wish to grasp an cross-section of career opportunities for physics and mathematics students. The role also help to create contacts in working life helping your own job hunt in the future.

Master of Excursions

The Master of Excursions is primarily responsible for organizing visits to companies, i.e. mainly taking care of the practicalities. This is done in collaboration with the Master of Corporate Relations, who maintains the relations between the Guild and different companies.

The responsibilities include setting the date and time for the excursion with the company in question, opening the sign-up and promoting the excursion to guild members. Additional tasks include forwarding the attendee list to the company and leading the group on the excursion.

The role changes year by year depending on division of work between the Master of Corporate Relations and the Master of Excursions. The role gives a chance to organize company visits and offer a great opportunity for creating contacts in corporate world.

Studies Division

Secretary of studies

The Secretary is the right hand of the Master of Studies, and has a crucial role in running the Studies  division. Both the Secretary and the Master are responsible for the exam archives, shadow study guide and upper secondary school info sessions, although they may share and delegate these duties as they see fit. One is also a member of the studies committee of the guild, and should act as student representative in the administrative bodies and the working groups of Aalto University.

Student recruitment coordinator

Student recruitment coordinator is responsible of organizing the student recruitment committee of the guild. Committee consists of
Student recruitment team members that present and market the Engineering Physics and Mathematics and Quantum Technologies lines of study to upper secondary school students.

The official student recruitment team of the guild started in 2018, which gives the student recruitment coordinator a good chance to plan new means for attracting upper secondary school students. This has until now consisted of school visits, ,aking a marketing video and updating presentation materials on website. Student recruitment coordinator has also remarkable role in coordinating student recruitment with other guilds and the School of Science.

Student recruitment team member

Student recruitment team member plan and execute project with the Student recruitment coordinator. Tasks in committee are diverse and ones own interest affects whether one gets to produce marketing materials of be part of live presentations on school visits and other marketing events.

Student recruitment team member requires no special skills and is well suitable for fuksis that still remember their time in upper secondary school well. The most important thing is to like to study your own subject, so you are able to suggest it for others too.

Study tutor coordinator

After ones year in the board, Master of Studies continues as (arisen) study tutor coordinator.

Student Representative

The student representatives act as full members of several administrative committees of the School of Science, e.g. the education committee (TFM-KN) and the degree programme committee (TFM-KOKA). They can also eb members of the studies committee of the guild.

Fuksi Division

Tutor coordinator

The tutor coordinator is responsible for recruiting the tutors and acts as the chair of the Tutor Council, which consists of tutor group leaders and the freshman captain. The tutor coordinator manages the guild’s tutors and and keeps them motivated. Tutor coordinator also coaches and prepares the tutors to help fuksis. Another main task for tutor coordinator is to plan and arrange events for fuksis during the year.

The tutor coordinator also sits in AYY’s Tutor Committee (ITMK) with tutor coordinators from every guild. The committee organizes lots of activities for tutors from all the guilds, such as the ISOsitsit twice a year. The role is quite time consuming but as a reward you get an unforgettable year in friendly committee (ITMK) and an important role in teekkari education.

FuksiMichael/Captain Quantum

After ones term as Fuksi Captain ends in December, Fuksi Captain continues as Freshman Gabriel/Captain Quantum until (potential) Wappu.

BIGµ

After ones term as ends in December, Tutor Coordinator continues as
BIGμ until (potential) Wappu.

Other Officials

Master of Spex (Spexmästaren)

The Spexmästaren is chosen for every even year only, as very even year, Fysikalen, the spex by the physics students from the Kungliga Tekniska Högskolan, visits Finland on their tour. Spexmästaren is responsible for organizing Fysikalen’s traditional visit to Finland every other year. The spexmästaren is responsible for putting together and managing the Fysikalen committee, which has various tasks, including finding accommodation for our Swedish guests and keeping them well-fed, organizing the nachspex (great after-show sitsit), selling tickets to the show and promoting it.

The most enjoyable tasks are planning the spex weekend and meeting the Swedes, whereas the hardest tasks are promoting the show and finding sponsors.

Producer of Fyysikkospeksi (Physicist spex)

Producer(s) of the Physicist spex are selected for odd years. The producer(s) is responsible of the production in different phase. Producer(s) also coordinate and recruit the volunteers for the spex. The responsible role enables the spex makers to once again make the best spex ever! Practically, producer(s) are responsible of division of responsibities and leading the ‘board’ of the spex, Politbyro. Finally, producer(s) is responsible of everything one cannot delegate forward. Producer(s) is also the first person the is contacted while trying to reach the spex. Producer(s) often work in pairs or triplets, so you won’t be left alone.

Usually, new producers are considered late in the spring, the year before the spex. Sometimes there has been ‘big bang’ to start the spex after which the board of the guild opens a call for producers and selects the most capable. In case you are interested of being the producer, you should ask the producers of earlier spexes for details.

Auditor

The guild is required to appoint two auditors for each calendar year. The auditors make sure that the guild’s finances and other administrative duties are taken care of correctly. Auditors are to be well-aware of the operations in the guild. According to legislation auditors must also be reliable persons.

Deputy auditor

Deputy auditors are selected in case that the auditors are unable to cover their responsibility.